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Privacy Policy

Last updated: 25 November 2025


1st Charvil Scouts (“we”, “our”, or “us”) operates this website for information and marketing purposes only. We are committed to protecting the privacy of visitors to our website and ensuring compliance with the UK GDPR and the Data Protection Act 2018.


1. Who We Are
1st Charvil Scouts
Charvil, Berkshire, UK
Email: charvilscout@gmail.com

We are a local Scout group operating as part of The Scout Association (UK).

2. Information We Collect Through This Website
Because this website is used only for marketing and general information, the data we collect is limited to:

a) Information you provide via contact forms

  • Name

  • Email address

  • Phone number (optional)

  • Any message you choose to send


b) Website usage data

We may automatically collect:

  • IP address

  • Browser type

  • Pages visited

  • Date and time of visit

  • Cookies (see Section 7)


We do NOT collect through this website:

  • Children’s personal details

  • Emergency contacts

  • Medical or allergy information

  • Membership data

  • Consent forms


These are handled through separate secure systems.

3. How We Use the Information We Collect

We use the information to:

  • Respond to enquiries

  • Provide information about joining or volunteering

  • Improve the website

  • Monitor visitor numbers and activity (analytics)

We do not use website data for anything else.

4. Legal Basis for Processing

We process data on:

  • Consent, when you submit a form

  • Legitimate Interests, to improve the site
     

5. Sharing Your Data

We may share limited information with:

  • Trusted service providers (e.g., web hosting, email services)

  • The Scout Association, if relevant to your enquiry

We do not sell or share data for marketing.

6. Data Storage and Security

We keep personal data securely using:

  • Secure email systems

  • Website security best practices

  • Limited access for authorised volunteers only


7. Cookies

Our website may use cookies to:

  • Improve performance

  • Provide analytics

  • Support embedded content

You can disable cookies in your browser settings.

8. Your Rights

You have the right to:

  • Access your data

  • Request corrections

  • Request deletion

  • Withdraw consent

  • Complain to the ICO

 

Contact: charvilscout@gmail.com

9. External Links
Links to third-party sites are not covered by this Privacy Policy.

10. Contact Us
If you have any questions, contact:
1st Charvil Scouts
Email: charvilscout@gmail.com

If you are not satisfied, you can contact the UK Information Commissioner’s Office: https://ico.org.uk/

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